Timesheet is a valuable tool if you are used to reporting your time manually at the end of each workday or week. It gives you a quick overview of your weekly time use in a simple grid view and lets you easily add new or modify existing time entries.
1. Overview
The progress bar for each day helps you to visualize your workload.
The different colors and patterns indicate the following:
- Solid blue - the work that's already done
- Blue striped pattern - the work that's scheduled
- Red striped pattern - the work that has been overscheduled and won't fit into the estimated project hours
- Solid red - overtime
- Grey - the remaining 'buffer time' each day based on the daily work hours.
The red dot indicates that this day is a national holiday marked in Scoro.
The calendar events row summarizes the total number of hours you’ve already scheduled or worked according to the events in your calendar.
The Total bar always reflects all the hours logged and scheduled for the day, regardless of applied filters. Just like the progress bar, it always moves with you as you scroll through your task list, so you can easily keep an eye on your totals as you fill in your timesheet.
2. Customizing the view
You can easily customize your timesheet view with various filters to ensure that time-logging is as convenient and as fast as possible and that you can retrieve relevant information quickly. Once you have found the view that works best for you, make sure to save it as your default view under bookmarks so you don’t have to start from scratch each time.
Filters
- Filter out tasks by various criteria, such as status, priority, activity types, start and due dates, etc.
View
- Group and sort the tasks in your list to find the ones you’re looking for faster and address them in the desired order.
- Customize the task-related data you’d like to see in your grid view to tell tasks apart quicker and ensure that you always log your time against the correct activities. For example, group them by project and sort them by due dates.
View options
- Include weekends and personal activities in your timesheet if you want the table to cover more than just the work hours.
- Show only current week’s tasks to easily eliminate any tasks that are not relevant for the current week. This option includes tasks with time entries this week, tasks that overlap with the week based on start and due dates, and tasks without dates.
You can also make use of the search bar to find tasks faster. It also allows you to search tasks by project name, so you can record all project-related hours conveniently in one go.
3. Logging time and tasks
The table also shows all logged time entries and committed time - not yet done, tasks with deadlines in the current week, and tasks with time entries scheduled for the week.
To preview the time entries, click on the total duration. If there's only a single time entry under a time slot, clicking the total duration will open the modify view right away.
If there are multiple time entries under a time slot, click on name of a time entry to modify it.
To log time under an existing task, enter the numbers in the corresponding slots and press Enter.
Note! Save time by using the following time input shortcuts in Scoro (they work across all time-logging features like the Timesheet, Planner, Time tracker, etc.):
- 3 = 3 hours
- 30m = 30 minutes
- 3h30m = 3 hours 30 minutes
- 3:30 = 3 hours 30 minutes
- 0:30 = 30 minutes
- 3,3 = 3 hours 18 minutes
To add another time entry for the same time slot, click the plus icon.
In case of an unplanned assignment, you can create a new task by clicking on the +New button, and log time under it right away.
Note! If you are using billable time on your site, the timesheet table also shows if the logged time is bigger than the billable time. The billable time icon is green if the time entry is equal to or shorter than billable time. The icon is red if the logged time entry exceeds the planned billable time.
Timesheet view is fully integrated with other views in Scoro, and all data entered feeds into work reports.
Note! The timesheet can be submitted only by the users themselves; however, users with time-locking permissions can lock other user timesheets if all activities are marked as done and the timesheet isn't submitted by the user.
4. Managing time off
You can also manage time off in the Timesheet view the same way as in the Calendar view.
You'll see a yellow time off icon when the filtered user(s) have time-off during the period you're viewing, and a blue clock icon when user(s) have extra work hours. When both types of entries are added for the same day, the yellow icon will is shown.
Learn more about adding and modifying time-off entries.