Timesheet

Timesheet is a valuable tool if you are used to reporting your time manually at the end of each workday or week. It provides a quick overview of your weekly time use in a simple grid view, allowing you to add new or modify existing time entries easily.

1. Overview

The progress bar for each day helps you to visualize your workload.

The different colors and patterns of the progress bar indicate the following:

• Solid blue - the work that's already done
• Blue striped pattern - the work that's scheduled
• Red striped pattern - the work that has been overscheduled and won't fit into the estimated project hours
• Solid red - overtime
• Grey - the remaining 'buffer time' each day based on the daily work hours.

If the date in the timesheet is red and has a red dot next to the date, it means this date is marked as a national holiday in Scoro.

The calendar events row summarizes the total number of hours you’ve already scheduled or worked according to the events in your calendar.

The Total bar always reflects all the hours logged and scheduled for the day, regardless of applied filters. Just like the progress bar, it always moves with you as you scroll through your task list, so you can easily keep an eye on your totals as you fill in your timesheet.

2. Customizing the timesheet view

You can easily customize your timesheet view with various filters to ensure that time-logging is as convenient and as fast as possible and that you can retrieve relevant information quickly. Once you have found the view that works best for you, make sure to save it as your default view under bookmarks so you don’t have to start from scratch each time.

Filters

• Filter out tasks by various criteria, such as status, priority, activity types, start and due dates, etc.
   

Grouped by

• Group the tasks by projects, project phases, project tags, due dates, priorities, companies, activity types, activity type groups, statuses, and responsible users.

View

• Sort the tasks in your list by relevance, start dates, due dates, projects, or other values to address them in the desired order.
• Customize the task-related data you’d like to see in your grid view to tell tasks apart quicker and ensure that you always log your time against the correct activities. For example, group them by project and sort them by due dates.

View options

• Include weekends and personal activities in your timesheet if you want the table to cover more than just the work hours.
• Show only current week’s tasks to easily eliminate any tasks that are not relevant for the current week. This option includes tasks with time entries this week, tasks that overlap with the week based on start and due dates, and tasks without dates.

You can also make use of the search bar to find tasks faster. It also allows you to search tasks by project name, so you can record all project-related hours conveniently in one go.
 

3. Logging time and tasks

The table also shows all logged time entries and committed time - not yet done, tasks with deadlines in the current week, and tasks with time entries scheduled for the week.

To preview the time entries, click on the total duration. If there's only a single time entry under a time slot, clicking the total duration will open the modify view right away.

If there are multiple time entries under a time slot, click on name of a time entry to modify it.

To log time under an existing task, enter the numbers in the corresponding slots and press Enter.

To add another time entry for the same time slot, click the plus icon.

In case of an unplanned assignment, you can create a new task by clicking on the +New button, and log time under it right away.

The Timesheet view is fully integrated with other views in Scoro, and all the entered data feeds into work reports.

4. Timesheet reminders

Users with the Modify work and project settings permission can set up automatic timesheet reminders to remind team members via email to submit their timesheets on time. This eliminates the manual work of tracking down unsubmitted timesheets, saving you valuable time and ensuring that your time data is always up to date.

Learn more about timesheet reminders.

5. Locking a timesheet

While the timesheet can only be submitted by the user themselves, users with time-locking permissions can lock other users’ timesheets if all activities are marked as done and the user hasn’t submitted the timesheet.

Learn more about time locking.

6. Managing time off from the Timesheet

You can also manage time off in the Timesheet view the same way as in the Calendar view.

You'll see a yellow time-off icon when the filtered user(s) have time off during the period you're viewing, and a blue clock icon when user(s) have extra work hours. When both types of entries are added for the same day, the yellow icon will be shown. 

Learn more about adding and modifying time-off entries.

7. Frequently asked questions

Why can't I see my tasks and the plus icon for adding a new time entry?

If you don't see your tasks and the plus (+) icon for adding a new time entry, check if you've filtered your view correctly to show the relevant tasks. Additionally, if you've ticked the Show only current week's tasks checkbox under View options and you see no tasks in your timesheet view, untick it to see if tasks appear.