Timesheet reminders

Set up timesheet reminders to automatically remind your team members via email to submit their timesheets on time. This eliminates the manual work of tracking down unsubmitted timesheets, saving you valuable time and ensuring that your time data is always up to date.

You can customize the time when Scoro checks for past unsubmitted weeks and sends out reminders. The reminder setup applies to the entire site and is sent to all users by default; however, you can select specific users and groups that should receive it.

1. Enabling time locking

Before you can create timesheet reminders, the site administrator must enable time locking for your site:

1. Go to Settings > Work and projects > Timesheet > Time locking.
2. Switch on the Use time locking toggle. 

2. Setting up a timesheet reminder

To set up a reminder for timesheet submission:

1. Go to Settings > Work and projects > Timesheet and open the Time locking tab.
2. In the Reminders for timesheet submission section, click the Add reminder button.
3. Select the day of the week and the time when Scoro should check for past unsubmitted weeks. The reminder time takes into account the users’ time zones.
4. Select the users who should receive the automatic e-mail reminders for their unsubmitted weeks. The reminders are sent to all users by default, but you can select specific users and user groups.
5. Click Save to save the new reminder. Alternatively, you can click the "Save and send reminder now" button to send the reminders immediately.

You can add up to 5 different timesheet reminders. To add another one, simply repeat the above instructions.

Scoro will automatically send an email reminder to users who have unsubmitted timesheets within the past 8 weeks. The email includes a list of unsubmitted timesheets, along with direct links to open the specific weekly timesheet view.