If you keep your project management efforts in Scoro, automatic reports will help you evaluate project time usage and financial performance. These insights are valuable for correcting the course of live projects and improving how you scope and price similar projects in the future.
Watch a video at the beginning of each section for a quick overview of project insights, or take your time to discover each view with the GIF guide.
Track project time usage
The project list gives you a bird's eye view of your portfolio and lets you quickly see if things are progressing according to plan.
The progress bar visualizes the time your team has spent on the project versus the estimate. It turns red if you've used or even planned more time for project delivery than initially estimated. This way, you can quickly identify projects that need your attention and see what you need to explore in detail.
To delve into a project's time usage, you should open it in a detailed view. Here, the Gantt chart will be your key source of truth for time-based progress.
The red line indicates the current date and helps you to understand if you are sticking to the project timeline.
If a task is completed, it is greyed out and has a round checkmark next to it. You can hover over the progress bar against each task to understand how much time has been spent and how much there is still to do.
If you notice delays or overservicing, as a project manager, you can use this data to step in promptly and help your team fix any challenges. This way, minor deviations from the timeline don't jeopardize the project's success.
Track project financial performance
You can enrich the Project list view with more data points. To get a high-level overview of your financial performance, we recommend adding the following columns: income, labor cost, external cost and project profit profitability.
- Income shows you how much revenue each project generated based on the issued invoices.
- The external cost summarizes expenses incurred by the team throughout project delivery and supplier bills.
- Labor cost column shows the internal delivery cost of delivering the project.
- The project profit column shows how much you are making from each project when deducting the external and internal cost.
All columns include estimated vs. actual results, allowing you to compare your actual performance against the data set out in the price proposal easily.
As you open the project, you'll see the simple budget. It gives you the same high-level insights as the list view, comparing the quoted budget against the issued invoices, cost documents, and logged time.
Quoted versus Actual table
To see how profitable specific deliverables are, how much time the team has spent on these activities and how you are progressing against each of them, toggle open the Quoted vs Actual table. It displays all the services and products you listed on the quote and compares actual results against each of them.
- The progress bars reflect the progress of individual tasks.
- Income to date shows how much revenue you have generated based on the work completed (=time logged * selling rate) and how much you could potentially already charge your client.
- The invoice column shows if you have issued any invoices for the work. If you notice a red dot next to data in this column, it means an invoice is overdue, while the green dot confirms the received payment.
- Once you've correctly logged all project-related costs and invoices, you can use the Profit column to evaluate your margin.
Congratulations! You've walked through the project management process in Scoro, from selling to planning, billing and reporting. Now, it's time to move onto the Site configuration section and put your knowledge into action.