If you keep your project management efforts in Scoro, automatic reports will help you evaluate project time usage and financial performance. These insights are valuable for correcting the course of live projects and improving how you scope and price similar projects in the future.
Watch a video at the beginning of each section for a quick overview of project insights, or take your time to discover each view with the GIF guide.
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Track project time usage
Project list
The project list gives you a bird's eye view of your portfolio and lets you quickly see if things are progressing according to plan.
The progress bar visualizes your team's time on the project versus the estimate. It turns red if you've used or even planned more time for project delivery than initially estimated. This way, you can quickly identify projects that need your attention and see what you need to explore in detail.
Project view
To delve into a project's time usage, you should open it in a detailed view. The Gantt chart in the Tasks section will be your key source of truth for time-based progress.
The red line indicates the current date and helps you to understand if you are sticking to the project timeline.
If a task is completed, it is greyed out and has a round checkmark next to it. You can hover over the progress bar against each task to understand how much time has been spent and how much there is still to do.
If you notice delays or overservicing, as a project manager, you can use this data to step in promptly and help your team fix any challenges. This way, minor deviations from the timeline don't jeopardize the project's success.
You can share snapshots of the current state of your Gantt chart with clients and other external stakeholders via a unique share link. This makes it easier for you to propose or confirm timelines, align expectations, and keep all interested parties up to date and on the same page.
Track project financial performance
Project list
You can enrich the Project list view with more data points. To get a high-level overview of your financial performance, we recommend adding the following columns: income, labor cost, external cost, and project profit profitability.
- Income shows you how much revenue each project generated based on the issued invoices
- The external cost summarizes expenses incurred by the team throughout project delivery and supplier bills
- The labor cost column shows the internal delivery cost of delivering the project
- The project profit column shows how much you are making from each project when deducting the external and internal costs
All columns include estimated vs. actual results, allowing you to easily compare your performance against the data set out in the price proposal.
Budget insights
Budget charts
To understand how well you’re keeping to your budget time-wise, head to the Budget section and explore the Burn-up and Breakdown charts.
Note: The Breakdown chart is only visible if you have chosen role prices for the revenue calculation method in your project.
The Burn-up chart tracks all project-related activities. It shows the budget progress over time so you can analyze the burn rate. Currently, it only tracks the time budget.
In addition to tracking planned and actual work, the chart includes a forecast dimension. It helps you detect potential overservicing ahead of time so you can address it promptly by replanning or renegotiating the project scope.
The Breakdown chart helps you track the use of the time budget on a role level. This way, it’s easier to detect if you’re overutilizing specific roles so you can replan work to remain profitable. This chart is only visible if you have chosen role prices for the revenue calculation method in your Project.
Quoted versus Actual table
Use the Quoted vs Actual table within the Budget section to see how profitable specific deliverables are, how much time your team has spent on these activities, and how you are progressing against them. It displays all the services and products you listed in the quote and compares actual results against them.
- The progress bars reflect the progress of individual tasks
- Income to date shows how much revenue you have generated based on the work completed (= time logged * selling rate) and how much you could potentially already charge your client
- The invoice column shows if you have issued any invoices for the work. An invoice is overdue if you notice a red dot next to the data in this column. A green dot confirms the received payment.
- You can use the Profit column to evaluate your margin once you've correctly logged all project-related costs and invoices
Profit tracker
Head to the Profit tracker within the Budget section to view the same high-level insights as the Project list view view. You’ll see the budget summary comparing the quoted budget against the issued invoices, cost documents, and logged time.
Congratulations! You've walked through the project management process in Scoro, from selling to planning, billing, and reporting. Now, it's time to move on to the Site configuration section and put your knowledge into action.